Sales | Ecofleet

Sales

Administration on the road made easy

Do you experience the puzzle of distributing tasks to the employees, and was it really the nearest and most relevant guy, who got the job?

This typically means a lot of phone calls between the office and the employees on the road and results in far too many driven miles.

Get rid of the trouble and get a fast and easy overview with Ecofleets fleet management system.

Task Management in the office

All employees can be followed on a map and tasks can be recorded and assigned. The employee will be notified accordingly. The office has thus an updated status of all tasks and employees.

The office can also create forms to be completed by the employee for quality control or the like - or calculate the most optimal routes for the day’s tasks to reduce driving and save time for the employee.

Task Management on the road

Employees have an overview of their own tasks and colleagues’ locations on their smart phones. It is possible to find the optimal route to a task and calculate time and distance to arrival.

It is also possible to fill out the forms created by the office, attach photos and/or signature to the task before it is completed.

 

Benefits:

  • Save time on distributing tasks 
  • Save fuel
  • Save money on the phone bill 
  • Reduce task response times
  • Get an overview of tasks and employees
  • Document the time billed and goods sold to customers
  • Get all documentation in one system 
  • Avoid having to buy separate GPS devices
  • Compatible with PC, Mac, Android and iOS Tablets and Smart Phones

Useful modules

Vertical Tabs

Vertical Tabs

Maintenance

Maintenance

Why do it all yourself? Ecofleet will help you!

Timely maintenance of your vehicles

You can easily create and keep records of all vehicle maintenance procedures; be informed when a specific procedure needs to be done; and manage the entire maintenance process systematically and transparently.

Overview of resources still available

In the reminders module, you will be able to see at once how many kilometres or days a vehicle has left to travel before a scheduled maintenance.  All procedures will be recorded and can be accessed in future to get a quick overview of when and how something was done

Clear overview of all expenses

The expenses module allows you to see how much is actually spent on technical inspections, repairs and numerous other services and commodities – you will see the real cost of using a vehicle. At the same time you can increase the efficiency and speed of expense reporting and verify the validity of expense receipts on the basis of the vehicle’s location at the time the receipt was issued.

Calculation of fuel consumption without fuel sensors

By entering all expenses and fuel purchases into the Ecofleet system on the basis of fuel receipts, you will have access to a fast and comparative analysis of the fuel consumption of vehicles without using any additional equipment. 

Ecofleet Mobile

Ecofleet Mobile

Ecofleet on the go!

Who can benefit from the Ecofleet mobile solutions?

Ecofleet mobile solution is for you if a large portion of your company’s work gets done outside the office and if you need to track the location of your employees as well as monitor the status and progress of their work.

Use your working time more efficiently

You can be sure that employees always have updated information on their assignments; you can also assign them new tasks and receive real-time notifications about problems and successes.

Save money and the nature

Ecofleet mobile solution helps your company to cut down on communication costs – information between the office and employees is exchanged digitally, without disturbing others. This also leads to fewer phone calls and smaller bills. Your staff no longer needs to fill out journey logs or other activity reports on paper as all information is available in a centralized location.

Increase the transparency of work processes

Ecofleet Mobile allows each employee to check and manage the status of their tasks (to do/ in progress/ done) and to send the relevant information to the office. A specific reporting functionality allows users to check the productivity and efficiency of the employees.

 

New applications

Since 1st of January 2015 we have stopped supporting the old Android application SeeMe Mobile and suggest all customers to use the new version of the application - Ecofleet Mobile, with the "green pin" icon.  The new application is better in all aspects (battery and data consumption, features, stability).

 

Ecofleet Mobile application in App Store

Ecofleet Mobile application in Google Play

Booking

Booking

Who can benefit from Ecofleet booking solution? 

Large light vehicle fleets often have common problems: large number of vehicles, but low usage per vehicle. Good solution is to use vehicles as a shared solution. But how to do it in a most efficient way? Ecofleet Booking module allows to use company vehicles as rationally as possible by reducing their amount and giving maximum usage to the rest. 

It can help you save time and money. 

Ecofleet booking system is different from the other similar systems in a way that the user enters his needs and a vehicle will be chosen for him according to the organization settings. This helps to avoid situations when some vehicles become more popular and get booked all the time while others stay unused. The system ensures most efficient vehicle usage possible.

Efficiency  in every detail

System - not a user -  picks the vehicle, therefore  you can reduce the number of vehicles and get maximum usage per remaining vehicles. Booking system pre-fills driving journal,  adds organization-specific data to a booking, manages trips connected to the bookings and offers usage analytics. 

Map

Map

Monitor the real time and the past activities

The latest information regarding your vehicles

In the map module, you can check the exact location of your vehicles at any time and see their most recent speed and direction of travel.

Tracks of vehicles on the map

With only one click, you can display the track currently being travelled by a vehicle, or you can display any track taken by your vehicles in the past by selecting the dates which interest you. For clarity, the beginning and end of the track and all stops in between are marked in different colours.

Playback of tracks

The integrated graph and player, which replays the track on the map, allows you to visually see the vehicle’s speed, ignition mode and fuel level. If your vehicle has accessories, such as light bars or spotlights, their status will also be reflected in the playback.

Address search

The address search function makes available the most detailed location information both in your country and abroad, and provides address locations with just a mouse click.

Planning routes and measuring distances

You may often need to plan the next day’s routes or know the distance to a target destination. A special function has been created, which allows you to easily measure distances between several stops on the route.

Highest-quality maps

Ecofleet offers a wide selection of online map services – constantly and quickly updated OpenStreetMaps and global Google Maps.

Trips & Journal

Trips & Journal

Obtain an accurate overview

Detailed and proper trip descriptions

Ecofleet monitors the location of the vehicle and the operation of its engine during the trip and will generate comprehensive statistics on the trip just a few minutes after it is completed. This includes the departure and arrival addresses, the distance travelled, the time spent travelling and stationary, and the maximum and average speeds. The information makes it simple to add an entry in the driving log identifying the trip as a business or private trip, along with the name of the driver and any comments.

The driving journal completes itself

It can be time-consuming and annoying to complete driving journal entries on paper, especially when it is a long time since the actual trip. Ecofleet accepts odometer reading entries at any time and all other figures will be calculated in a second. After a little configuration,  the driving journal becomes entirely automatic and self-sufficient, making its calculations either on the basis of time spent working or resting, or the departure and arrival points of the routes travelled.

Maintenance notification

Ecofleet will also notify you of any scheduled servicing due – just enter the odometer reading or the number of service hours once and Ecofleet will send an e-mail reminder when the service is due. 

Reports

Reports

Bring your costs under effective control

Overview of actual expenses

Information on the kilometres travelled, fuel used and time spent travelling or stationary for the entire fleet is only a few mouse clicks away. Ecofleet reports are easily comparable and it is very easy to spot any irregularities in the use of vehicles and take the appropriate measures. All reports can be viewed in the Ecofleet application or can be exported to PDF or Excel format. 

Location-based reports

  • Smart use of location information is another significant strength of Ecofleet. Several location-based reports can provide overviews of the places visited by the fleet, distances travelled and time spent at various locations, whether customer facilities or the drivers’ homes or other locations. It is very easy to spot patterns, inconsistencies or irregularities, which the usual travel or expense reports do not reveal. 

Reports every morning

  • One of the most popular features of the reports module is the regular e-mail updates. It is no longer necessary to log into the Ecofleet application every day, as you can open the reports for selected periods from your e-mail inbox every morning.

Integration with other information systems

It is possible to link the Ecofleet reports module directly to other information systems. If your company has employees with sufficient IT know-how, then with a little development work and using standard methods, you can automatically transfer the entire information provided by the reports module to your own information system.

Still could not find the report that you wanted?

We have noticed that not even the most perfect information system can always satisfy the specific needs of a client and therefore we have built our reports system so as to allow new features to be added quickly, so our clients become co-creators of the system.

Events

Events

Save your time and pay attention only to what needs your attention

Stay in touch with the most important events

Did somebody break the speed limit? Will the vehicle reach the required destination in time? Such questions will be answered quickly and accurately in the events module. The powerful configuration tool allows you to determine with a high level of precision the most important parameters for your vehicles. Ecofleet will filter the information and generate a simple list to support quick and accurate decision making.

Geofencing

One of the most common concerns of fleet managers is monitoring vehicles leaving a previously determined work area. Ecofleet allows an area to be geofenced –  marked on a map – and for a rule to be added which triggers an alert in the events module whenever the vehicle leaves the marked area.

Be the first to know

Ecofleet will notify you of any events that interest you via the application and also by e-mail or SMS (if you are away from the computer) in a few seconds with an instant message accompanied by a sound signal. Linking any additional processes to specific events in your own information system should be an easy task for any IT specialist.

Interested in Ecofleet? Get in touch!