Obtain an accurate overview

Detailed and proper trip descriptions

Ecofleet monitors the location of the vehicle and the operation of its engine during the trip and will generate comprehensive statistics on the trip just a few minutes after it is completed. This includes the departure and arrival addresses, the distance travelled, the time spent travelling and stationary, and the maximum and average speeds. The information makes it simple to add an entry in the driving log identifying the trip as a business or private trip, along with the name of the driver and any comments.

The driving journal completes itself

It can be time-consuming and annoying to complete driving journal entries on paper, especially when it is a long time since the actual trip. Ecofleet accepts odometer reading entries at any time and all other figures will be calculated in a second. After a little configuration,  the driving journal becomes entirely automatic and self-sufficient, making its calculations either on the basis of time spent working or resting, or the departure and arrival points of the routes travelled.

Maintenance notification

Ecofleet will also notify you of any scheduled servicing due – just enter the odometer reading or the number of service hours once and Ecofleet will send an e-mail reminder when the service is due. 

Save your time and pay attention only to what needs your attention

Stay in touch with the most important events

Did somebody break the speed limit? Will the vehicle reach the required destination in time? Such questions will be answered quickly and accurately in the events module. The powerful configuration tool allows you to determine with a high level of precision the most important parameters for your vehicles. Ecofleet will filter the information and generate a simple list to support quick and accurate decision making.

Geofencing

One of the most common concerns of fleet managers is monitoring vehicles leaving a previously determined work area. Ecofleet allows an area to be geofenced –  marked on a map – and for a rule to be added which triggers an alert in the events module whenever the vehicle leaves the marked area.

Be the first to know

Ecofleet will notify you of any events that interest you via the application and also by e-mail or SMS (if you are away from the computer) in a few seconds with an instant message accompanied by a sound signal. Linking any additional processes to specific events in your own information system should be an easy task for any IT specialist.

Why do it all yourself? Ecofleet will help you!

Timely maintenance of your vehicles

You can easily create and keep records of all vehicle maintenance procedures; be informed when a specific procedure needs to be done; and manage the entire maintenance process systematically and transparently.

Overview of resources still available

In the reminders module, you will be able to see at once how many kilometres or days a vehicle has left to travel before a scheduled maintenance.  All procedures will be recorded and can be accessed in future to get a quick overview of when and how something was done

Clear overview of all expenses

The expenses module allows you to see how much is actually spent on technical inspections, repairs and numerous other services and commodities – you will see the real cost of using a vehicle. At the same time you can increase the efficiency and speed of expense reporting and verify the validity of expense receipts on the basis of the vehicle’s location at the time the receipt was issued.

Calculation of fuel consumption without fuel sensors

By entering all expenses and fuel purchases into the Ecofleet system on the basis of fuel receipts, you will have access to a fast and comparative analysis of the fuel consumption of vehicles without using any additional equipment. 

Who can benefit from Ecofleet booking solution? 

Large light vehicle fleets often have common problems: large number of vehicles, but low usage per vehicle. Good solution is to use vehicles as a shared solution. But how to do it in a most efficient way? Ecofleet Booking module allows to use company vehicles as rationally as possible by reducing their amount and giving maximum usage to the rest. 

It can help you save time and money. 

Ecofleet booking system is different from the other similar systems in a way that the user enters his needs and a vehicle will be chosen for him according to the organization settings. This helps to avoid situations when some vehicles become more popular and get booked all the time while others stay unused. The system ensures most efficient vehicle usage possible.

Efficiency  in every detail

System - not a user -  picks the vehicle, therefore  you can reduce the number of vehicles and get maximum usage per remaining vehicles. Booking system pre-fills driving journal,  adds organization-specific data to a booking, manages trips connected to the bookings and offers usage analytics. 

Do you keep track of your assets?

Do you always know where all your trailers are located? Or is it difficult to keep track of equipment when you need it?

When these are used or left on external locations, it can be a puzzle to keep track of where they all are or in who’s possession they were last in.

This often causes several expensive and unnecessary delays and might result in an excessive inventory of these assets. It is therefore easy to save both time and money, when you let Ecofleet keep track of your assets.

Overview of asset locations

Depending on the chosen solution, you are able to see all your assets’ positions on a map, either as live tracking or a registered location. See solution options further down.

See every employee's equipment inventory

Every time an employee is handed some equipment, it is easily registered in the system by scanning a barcode or with a quick entry into the system. The equipment is assigned to the employee until it is handed in again.

It is possible to get an overview of each employee's equipment inventory from the system. It is also possible for the system to automatically send out reminders to the employees, who have forgotten to hand in equipment on time or an automatic report can be sent to you or the administrator with this information.

Keep track of service agreements

If you have service agreements for your equipment it is possible to let the system help you keep them. The system can give you the necessary overview of all the service agreements for the equipment, and you can receive reminders and monthly inventory lists automatically.

3 solutions, depending on the size and value of the assets:

1. Easy overview at a low cost

The solution, that gives you overview of all equipment regardless of value. When the equipment  is handed out to the employees, it is easy to register what equipment is handed out by scanning a barcode and choosing a location where it is to be used. The system then gives you an overview of where all your equipment is located, who it is handed out to, and it ensures you, that each work place only has the necessary equipment.

2. Automatic registration of placements

If you want an automatic solution without manual registrations, for instance to ensure that a correct location is registered, you can chose to install Ecofleet's small RFID tag. These send out a radio signal, which can be tracked within 200 meters of your vehicles equipped with an Ecofleet GPS device. This is very relevant for trailers where the vehicle has a GPS installed, as it will then register where the vehicle drops off the trailer. It also ensures a high accuracy of equipment placements, as the equipment is most often transported in company cars. If the vehicle is out of range, the system will show the latest registered location. This means, that all equipment located at one of your work places, in one of your company cars or at an employee's residence will be traceable.

3. Theft protection

Do you wish to track or protect your equipment, trailers or machines against theft, you should consider a GPS solution. Ecofleet can deliver GPS devices for fixed and hidden installment in a vehicle/machine or as a wireless device with an internal battery.